Wood Conference Room

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Presenting Content Only (No Teams Meeting)

  1. Tap Share on the Neat controller to present content via AirServer.
  2. Cast to AirServer:
    • For Windows PC: Press Windows + K, then select Wood Conference Room from the Cast pop-up.
    • For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Wood Conference Room.
    • For Personal Mac:
      • Connect to the Guest Wi-Fi (“Wood Conference Room”) using the password displayed on the AirServer screen.
      • Click the Control Center icon, select Screen Mirroring, and choose Wood Conference Room.

Teams Meetings

Click here for directions on joining meetings with Microsoft Teams or mobile device.

Scheduling a Teams Meeting

  1. Open Calendar: Use your Microsoft Outlook or Teams calendar to schedule a meeting.
  2. Invite Room: In the meeting creation window, add Wood Conference Room in the "Required Attendees" field.
  3. Invite Attendees: Add participants by entering their email addresses.
  4. Set Date & Time: Choose the meeting date and time.
  5. Enable Teams Meeting: Ensure the “Teams Meeting” toggle is turned on.
  6. Send Invitation: Send the invitation to confirm the room booking and notify attendees.

Starting a Teams Meeting

  1. View Scheduled Meeting: The Neat controller (Teams console) on the table and the hanging displays will show your scheduled meeting.
  2. Join Meeting:
    • If it’s a Teams meeting, tap Join on the Neat controller.
    • If no meeting appears or the room wasn’t invited, tap Join with a meeting ID and enter the ID from the calendar invite.

Sharing Content

  1. Tap Share and Connected Device on the Neat controller to share your screen.
  2. Cast to AirServer.
    • For Windows PC: Press Windows + K, then select Wood Conference Room from the Cast pop-up.
    • For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Wood Conference Room.
    • For Personal Mac:
      • Connect to the Guest Wi-Fi (“Wood Conference Room”) using the password displayed on the AirServer screen.
      • Click the Control Center icon, select Screen Mirroring, and choose Wood Conference Room.
  3. Share Audio: Ensure your audio output is set to Wood Conference Room.

Inviting People During the Meeting

  • Teams: Type a name on the Neat controller. If the person is in the NGU directory, their NGU email will be available to add.
  • Phone Call: Dial an 11-digit phone number on the Neat controller and tap to call.
    • Note: Phone participants cannot view shared content.
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