Click here for directions on joining meetings with Microsoft Teams or mobile device.
Powering the System On/Off
- Turn On: Tap Neat + Share on the Biamp controller on the wall next to the doors.
- Turn Off: Tap Off on the same controller.
Teams Meetings
Scheduling a Teams Meeting
- Open Calendar: Use your Microsoft Outlook or Teams calendar to schedule a meeting.
- Invite Room: In the meeting creation window, add Plaster Boardroom 217 in the “Add a location” field.
- Set Date & Time: Choose the meeting date and time.
- Invite Attendees: Add participants by entering their email addresses.
- Enable Teams Meeting: Ensure the “Teams Meeting” toggle is turned on.
- Send Invitation: Send the invitation to confirm the room booking and notify attendees.
Starting a Teams Meeting
- View Scheduled Meeting: The Neat controller (Teams console) on the table and the hanging displays will show your scheduled meeting.
- Join Meeting:
- If it’s a Teams meeting, tap Join on the Neat controller.
- If no meeting appears or the room wasn’t invited, tap Join with a meeting ID and enter the ID from the calendar invite.
Sharing Content
- Tap Share and Connected Device on the Neat controller to share your screen.
- Cast to AirServer.
- For Windows PC: Press Windows + K, then select Plaster Boardroom 217 from the Cast pop-up.
- For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Plaster Boardroom 217.
- For Personal Mac:
- Connect to the Guest Wi-Fi (“Plaster Boardroom 217”) using the password displayed on the AirServer screen.
- Click the Control Center icon, select Screen Mirroring, and choose Plaster Boardroom 217.
- Share Audio: Ensure your audio output is set to Plaster Boardroom 217.
Inviting People During the Meeting
- Teams: Type a name on the Neat controller. If the person is in the NGU directory, their NGU email will be available to add.
- Phone Call: Dial an 11-digit phone number on the Neat controller and tap to call.
- Note: Phone participants cannot view shared content.
Presenting Content (No Teams Meeting)
- Tap Share on the Neat controller to present content via AirServer.
- Cast to AirServer:
- For Windows PC: Press Windows + K, then select Plaster Boardroom 217 from the Cast pop-up.
- For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Plaster Boardroom 217.
- For Personal Mac:
- Connect to the Guest Wi-Fi (“Plaster Boardroom 217”) using the password displayed on the AirServer screen.
- Click the Control Center icon, select Screen Mirroring, and choose Plaster Boardroom 217.
Conference Call (Audio Only, Not Recommended)
- Start Call: Tap the Call button on the Neat controller.
- Dial Number: Enter the phone number or search for a contact (if using Teams).
- Manage Audio: Adjust volume, mute/unmute via the Neat controller.
- Limitations: No screen sharing, video, or collaboration features (e.g., file sharing, chat).
Recommendation: If you need to share content or collaborate interactively, schedule a full Teams meeting rather than a conference call.