Plaster Boardroom 217

Click here for directions on joining meetings with Microsoft Teams or mobile device.

Powering the System On/Off

• Turn On: Tap Neat + Share on the Biamp controller on the wall next to the doors.
• Turn Off: Tap Off on the same controller.

Teams Meetings

Scheduling a Teams Meeting

1. Open Calendar: Use your Microsoft Outlook or Teams calendar to schedule a meeting.
2. Invite Room: In the meeting creation window, add Plaster Boardroom 217 in the “Add a location” field.
3. Set Date & Time: Choose the meeting date and time.
4. Invite Attendees: Add participants by entering their email addresses.
5. Enable Teams Meeting: Ensure the “Teams Meeting” toggle is turned on.
6. Send Invitation: Send the invitation to confirm the room booking and notify attendees.

Starting a Teams Meeting

1. View Scheduled Meeting: The Neat controller (Teams console) on the table and the hanging displays will show your scheduled meeting.
2. Join Meeting:
   • If it’s a Teams meeting, tap Join on the Neat controller.
   • If no meeting appears or the room wasn’t invited, tap Join with a meeting ID and enter the ID from the calendar invite.

Sharing Content

1. Tap Share and Connected Device on the Neat controller to share your screen.
2. Cast to AirServer.
   • For Windows PC: Press Windows + K, then select Plaster Boardroom 217 from the Cast pop-up.
   • For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Plaster Boardroom 217.
   • For Personal Mac:
     • Connect to the Guest Wi-Fi (“Plaster Boardroom 217”) using the password displayed on the AirServer screen.
     • Click the Control Center icon, select Screen Mirroring, and choose Plaster Boardroom 217.
3. Share Audio: Ensure your audio output is set to Plaster Boardroom 217.

Inviting People During the Meeting

• Teams: Type a name on the Neat controller. If the person is in the NGU directory, their NGU email will be available to add.
• Phone Call: Dial an 11-digit phone number on the Neat controller and tap to call.
  • Note: Phone participants cannot view shared content.

Presenting Content (No Teams Meeting)

1. Tap Share on the Neat controller to present content via AirServer.
2. Cast to AirServer:
   • For Windows PC: Press Windows + K, then select Plaster Boardroom 217 from the Cast pop-up.
   • For NGU-issued Mac: Click the Control Center icon (top right), select Screen Mirroring, and choose Plaster Boardroom 217.
   • For Personal Mac:
     • Connect to the Guest Wi-Fi (“Plaster Boardroom 217”) using the password displayed on the AirServer screen.
     • Click the Control Center icon, select Screen Mirroring, and choose Plaster Boardroom 217.

Conference Call (Audio Only, Not Recommended)

1. Start Call: Tap the Call button on the Neat controller.
2. Dial Number: Enter the phone number or search for a contact (if using Teams).
3. Manage Audio: Adjust volume, mute/unmute via the Neat controller.
   • Limitations: No screen sharing, video, or collaboration features (e.g., file sharing, chat).

Recommendation: If you need to share content or collaborate interactively, schedule a full Teams meeting rather than a conference call.