245A (Tim Brashier Campus)

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Powering on the system

Turn on the TV and tap the 10" control panel on the wall next to the window.

To present

  1. Tap Room Controls on the 10" control panel.
  2. If you see a red placeholder image, tap to continue.
  3. Under Presentation, tap an input (Teams, AirServer, or HDMI).
    1. For HDMI, connect your computer to the correct HDMI port on the wall behind the podium (LCD Display connects to the TV).
    2. For AirServer (wireless), 
      1. If your computer is a Windows PC,
        1. Press the Windows key  and K at the same time.
        2. Select the room in the Cast pop-up (e.g., 245A)
      2. If your computer is an NGU-issued Mac,
        1. Click the Control Center icon in the menu bar (top right corner).
        2. Click Screen Mirroring and select the room (e.g., 245A).
      3. If your computer is a personal Mac, 
        1. Connect to the Guest WiFi shown on the AirServer (the WiFi name and password is under the Guest Network section on the AirServer).
        2. Click the Control Center icon in the menu bar (top right corner).
        3. Click Screen Mirroring and select the room (e.g., 245A).
    3. Under Conference Control, control the camera. 

To Join or Host a Teams Meeting

Schedule the Room

  1. Open Calendar: Use your Microsoft Outlook or Teams calendar to schedule a meeting.
  2. Invite Room: When creating the meeting event, in “Add a location” and select 245A Classroom from the directory. 
  3. Set Date & Time: Choose the appropriate date and time for the meeting.
  4. Invite Attendees: Add participants by entering their email addresses. Invite TBC Operations.
  5. Teams Meeting-Enabled: Make sure that the option for Teams Meeting is toggled on.
  6. Send Invitation: Once all details are set, send the meeting invitation to confirm the room booking and notify attendees.

Uploaded Image (Thumbnail)

Host a Meeting

  • On the 10" control panel, if the Teams interface is not showing, tap the Teams logo on the bottom right corner of the display.

Start the Meeting

  1. The 10" control panel and the main display will show your scheduled meeting.
  2. If the scheduled meeting was set as a Teams meeting, tap Join on the 10" controller.
  3. If no meeting appears or the room wasn't invited, tap Join with a meeting ID and enter the ID from the calendar invite.

Control display during meeting

  1. To ensure that you can view meeting participants on the main display, tap the three dot menu during the meeting and select Room Controls.
  2. Select Presentation > Teams 

Control camera during meeting

  1. While in a meeting, if you want to adjust the camera, tap the three-dot menu and select Room Controls. 
  2. Select Conference Controls you can control the camera view.
  3. To change what camera (front or back of room) Teams is using, select the down chevron menu next to the camera and change what camera you're using with the dropdown.
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