Plaster 201 Technology Overview

Quick start

1. Near the corner of the room furthest from the entrance, touch the iPad screen to power the control system on.
2. Tap a display to present to.
3. Tap a source to show on the selected display.
4. Power off when done. 

Details

Power On the System

• Touch the iPad screen to power on the control system.

Select a Display and Source

• Tap a display (e.g., EpsonBrightLink & Audio (front projector), 86" Display (side TV), 65" Display (rear TV)) on the iPad.
• Choose a source to show on the selected display.
  • Optional: Tap Send Source to All Displays to display the same source on all screens.

Source Options:

• No Source: Clears the display (nothing will be shown).
• AirServer: Allows wireless connection for sharing content.
  • If your computer is a Windows PC,
    1. Press the Windows key  and K at the same time.
    2. Select the room in the Cast pop-up (e.g., Plaster 201)
  • If your computer is an NGU-issued Mac,
    1. Click the Control Center icon in the menu bar (top right corner).
    2. Click Screen Mirroring and select the room (e.g., Plaster 201).
  • If your computer is a personal Mac, 
    1. Connect to the Guest WiFi shown on the AirServer (the WiFi name and password is under the Guest Network section on the AirServer).
    2. Click the Control Center icon in the menu bar (top right corner).
    3. Click Screen Mirroring and select the room (e.g., Plaster 201).
• Yealink: Opens the Microsoft Teams interface.
• HDMI Wall Plate: Displays content from a device connected via HDMI.
  • Connect to the HDMI port on the podium with your computer and an HDMI cable.
  • Set desired display settings (mirrored or extended) in Settings > Displays (Windows) or System Settings > Displays (Mac).

Adjust Volume

• Use the Program Volume buttons on the right side of the iPad to:
  • Increase or decrease audio.
  • Mute the audio if needed.

Microphone and Speakers

• Microphone and speakers are integrated into the ceiling.
• During a Teams call: Mute the microphone to prevent unwanted noise.

Using as a Teams Room

Schedule the Room

1. Open Calendar: Use your Microsoft Outlook or Teams calendar to schedule a meeting.
2. Invite Room: When creating the meeting event, go to Add a location and select Plaster 201 from the directory.
3. Set Date & Time: Choose the appropriate date and time for the meeting.
4. Invite Attendees: Add participants by entering their email addresses. Don’t forget to invite TBC Operations if required.
5. Teams Meeting-Enabled: Ensure that the option for Teams Meeting is toggled on.
6. Send Invitation: Send the meeting invite to confirm the room booking and notify attendees.

Host a Meeting

1. Set Up the Room:

   • On the iPad in Plaster 201, tap the desired displays and select Yealink as the source.

2. Start the Meeting:

   • The Yealink controller (Teams console) on the table and the hanging displays will show your scheduled meeting.
   • If the meeting was scheduled as a Teams meeting, tap Join on the Yealink controller to start the call.
   • If no meeting appears or the room wasn't invited, tap Join with a meeting ID and enter the ID from your calendar invite.